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Bonneville Power Administration

Purchase Card Program Coordinator , GS-1101-11/12/13

Announcement Number:	200326	Application Deadline:	03/29/2013
Locations:	Vancouver, Washington	Open Date:	03/15/2013
Salary Range:	Min: 60520.0 - Max: 112126.0	Location Notes:	No Relocation
Pay Schedule:	Annual	Who May Apply:	Agency Employees
Time Limit:	Permanent - No time limit	Promotion Potential:	13
Number of Vacancies:	1	Work Schedule:	Full Time

Agency Marketing Statement:

The Bonneville Power Administration, headquartered in Portland, Oregon, is a federal agency under the U.S. Department of Energy. BPA serves the Pacific Northwest through operating an extensive electricity transmission system and marketing wholesale electrical power at cost from federal dams, one non-federal nuclear plant and other nonfederal hydroelectric and wind energy generation facilities. BPA aims to be a national leader in providing high reliability, low rates consistent with sound business principles, responsible environmental stewardship and accountability to the region.
The Bonneville Power Administration, headquartered in Portland, Oregon, is a federal agency under the U.S. Department of Energy. BPA serves the Pacific Northwest through operating an extensive electricity transmission system and marketing wholesale electrical power at cost from federal dams, one non-federal nuclear plant and other nonfederal hydroelectric and wind energy generation facilities. BPA aims to be a national leader in providing high reliability, low rates consistent with sound business principles, responsible environmental stewardship and accountability to the region.

Notes:

Technology Services Support (Org Code: NSTS)
Technology Services Support provides the administrative support necessary to maintain and update current technologies and systems being used by Supply Chain Services. This includes 4 workgroups with Agency wide impacts covering the enterprise materials and equipment catalog data and images maintenance, management of the purchase card program, the Supply Chain component of enterprise personal property program management, enterprise vendor file maintenance as well as annual Federal IRS Form 1099 tax reporting. Additionally, this organization provides support for process documentation, vendor risk monitoring, enterprise support for sustainable procurement, OMB Circular A-123 and other governance audit compliance, etc.

Applicants are responsible for reviewing the OTHER SIGNIFICANT FACTS section of the vacancy announcement. This section can be viewed by navigating to the Public Notice Vacancy Announcement link after you have logged in to the system.

APPLICATIONS MUST BE COMPLETED IN THE AVUE SYSTEM BY 8:59 P.M. PT (11:59 ET).

Applications will only be accepted from current BPA employees in the competitive service. Employees on Term appointments are not eligible to apply.

This is a permanent position.

The full performance level of this position is GS-13.

Candidates hired at less than full-performance level may be promoted without further competition when assigned higher-level duties and meeting all qualification requirements.
Technology Services Support (Org Code: NSTS) Technology Services Support provides the administrative support necessary to maintain and update current technologies and systems being used by Supply Chain Services. This includes 4 workgroups with Agency wide impacts covering the enterprise materials and equipment catalog data and images maintenance, management of the purchase card program, the Supply Chain component of enterprise personal property program management, enterprise vendor file maintenance as well as annual Federal IRS Form 1099 tax reporting. Additionally, this organization provides support for process documentation, vendor risk monitoring, enterprise support for sustainable procurement, OMB Circular A-123 and other governance audit compliance, etc. Applicants are responsible for reviewing the OTHER SIGNIFICANT FACTS section of the vacancy announcement. This section can be viewed by navigating to the Public Notice Vacancy Announcement link after you have logged in to the system. APPLICATIONS MUST BE COMPLETED IN THE AVUE SYSTEM BY 8:59 P.M. PT (11:59 ET). Applications will only be accepted from current BPA employees in the competitive service. Employees on Term appointments are not eligible to apply. This is a permanent position. The full performance level of this position is GS-13. Candidates hired at less than full-performance level may be promoted without further competition when assigned higher-level duties and meeting all qualification requirements.

Duties:

Serves as the technical expert in the BPA Purchase Card (P-Card) Program, managing all aspects of the program and providing leadership and direction in day to day communication with clients, affected employees and their supervisors, and policy-making bodies, such as the Agency Head of Contracting Activity (HCA); structuring and delivering related training, and initiating and/or overseeing changes to policy and procedures while issuing prompt communication to those impacted by such changes. Proactively seeks changes to policy with governing entities when improvements can be made, and communicating changes to the Card Holders (CH's), Approving Officials (AO's), and other appropriate parties. Governs P-Card usage, involving stakeholders as appropriate, and ensures policies are followed. Inspects P-Card purchase records for possible problems and follows up with AO and/or CH for correction and/or personal reimbursement, keeps track of questionable issues to determine if there are habitual problems with a CH and/or AO, ensures the more common problems are included in P-Card refresher training all toward the end of minimizing the risk of P-Card misuse, or the appearance thereof. Collaborates with the Agency Chief Certifying Officer (CCO) to ensure integrity of the transactions processed and provides quarterly reviews of the convenience checks written. Coordinates responses to BPA Internal Audit, BPA Office of the General Counsel, the Department of Energy Inspector General and Government Accounting Office (GAO), who audit BPA's program. Develops and conducts required P-Card training classes for CH's and AO's. Serves as the P-Card technical expert in the Passport component of the Bonneville Enterprise System (BES) and fields back up calls from the Help Desk for P-Card problem calls. Collaborates with the HCA and Internal Audit for HCA reviews and internal audits of the P-Card Program.
Serves as the technical expert in the BPA Purchase Card (P-Card) Program, managing all aspects of the program and providing leadership and direction in day to day communication with clients, affected employees and their supervisors, and policy-making bodies, such as the Agency Head of Contracting Activity (HCA); structuring and delivering related training, and initiating and/or overseeing changes to policy and procedures while issuing prompt communication to those impacted by such changes. Proactively seeks changes to policy with governing entities when improvements can be made, and communicating changes to the Card Holders (CH's), Approving Officials (AO's), and other appropriate parties. Governs P-Card usage, involving stakeholders as appropriate, and ensures policies are followed. Inspects P-Card purchase records for possible problems and follows up with AO and/or CH for correction and/or personal reimbursement, keeps track of questionable issues to determine if there are habitual problems with a CH and/or AO, ensures the more common problems are included in P-Card refresher training all toward the end of minimizing the risk of P-Card misuse, or the appearance thereof. Collaborates with the Agency Chief Certifying Officer (CCO) to ensure integrity of the transactions processed and provides quarterly reviews of the convenience checks written. Coordinates responses to BPA Internal Audit, BPA Office of the General Counsel, the Department of Energy Inspector General and Government Accounting Office (GAO), who audit BPA's program. Develops and conducts required P-Card training classes for CH's and AO's. Serves as the P-Card technical expert in the Passport component of the Bonneville Enterprise System (BES) and fields back up calls from the Help Desk for P-Card problem calls. Collaborates with the HCA and Internal Audit for HCA reviews and internal audits of the P-Card Program.
Qualifications:
You must have one year of specialized experience at a level close to the work of this job that has given you the particular knowledge, skills, and abilities required to successfully perform. Typically we would find this experience in work within this field or a field that is closely related.

Note: In order to be rated as qualified for the position, we must be able to determine that you meet the specialized experience requirement - please be sure to include this information in your application. To be creditable, specialized experience must have been equivalent to the next lower grade of the position to be filled.

This position requires several days of travel each month to support mandatory training requirements.
Qualifications: You must have one year of specialized experience at a level close to the work of this job that has given you the particular knowledge, skills, and abilities required to successfully perform. Typically we would find this experience in work within this field or a field that is closely related. Note: In order to be rated as qualified for the position, we must be able to determine that you meet the specialized experience requirement - please be sure to include this information in your application. To be creditable, specialized experience must have been equivalent to the next lower grade of the position to be filled. This position requires several days of travel each month to support mandatory training requirements.
Competency based interviews will be used. Applicants contacted for interview will be provided with the competencies at that time.

CONDITIONS OF EMPLOYMENT:
Persons filling this position will be required to meet the following conditions:

Have completed sufficient training to satisfy Nominal Level Contracting Officer Certification, or be able to complete the necessary coursework within 1 year of selection.

Maintain 20 hours of relevant continuing education in each subsequent year in the position.
Competency based interviews will be used. Applicants contacted for interview will be provided with the competencies at that time. CONDITIONS OF EMPLOYMENT: Persons filling this position will be required to meet the following conditions: Have completed sufficient training to satisfy Nominal Level Contracting Officer Certification, or be able to complete the necessary coursework within 1 year of selection. Maintain 20 hours of relevant continuing education in each subsequent year in the position.